Keys To Scheduling a Meeting
Many managers believe there is only ONE way to convey information or gain input from their Team – a meeting!
Before scheduling a meeting, follow these 3 rules:
- Only use meetings for discussions and decisions that must happen with a team. If you can communicate your messages via e-mail or a water cooler chat, take this option.
- Send a clear agenda with the meeting invitation with at least 3 days notice, so everyone can prepare. The Agenda will also help people determine if they need to attend based on their relevance to the discussion.
- Ensure someone takes minutes – thorough notes! Share these post the meeting to everyone – even the people who didn’t attend, so they stay in the loop!
Be respectful of your team’s time and they will be respectful of yours!
Justin is the Managing Director of Active Management, which he began January 2004. He offers coaching to businesses worldwide in everything from start up and design to marketing and sales systems. Justin also facilitates four Australian and New Zealand ‘fitness industry roundtables’ events, which allows him to see a huge cross section of business models.